Privacy policy Conventive Kongressagentur GmbH

The protection of your personal data and your privacy is of particular concern to us. We therefore process your data exclusively on the basis of the statutory provisions. In this data protection declaration, we inform you about the processing of your personal data on our website.

1. controller

The controller pursuant to Article 4(7) of the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC - GDPR) for this website is Conventive Kongressagentur GmbH, Gartengasse 8/11, 2352 Gumpoldskirchen, Austria (hereinafter: "Conventive" or "we").

If you have any questions about the processing of your personal data by Conventive, you can contact us as follows
Tel: +43 (0)664 536 11 37
Mail: office@conventive.at
Letter: Conventive Kongressagentur GmbH Gartengasse 8/11, 2352 Gumpoldskirchen, Austria

2. processing of personal data when visiting our website

Our website was created with the help of the provider Wix.com Ltd, Nemal St 40, 6350671 Tel Aviv, Israel (hereinafter: Wix). In connection with the processing of personal data on our website, Wix acts as a processor in accordance with Art. 28 GDPR and processes data exclusively on our behalf and on our instructions. We have concluded a corresponding contract with Wix for commissioned data processing. The processing of personal data by Wix takes place in the territory of the European Union, Israel or in a third country, in its territory or in one or more specified sectors within that third country, for which the European Commission has decided that it ensures an adequate level of protection. Such processing and transfer takes place in accordance with the Data Processing Addendum - Users ("DPA"). You can find Wix's privacy policy here: Privacy Policy. When you visit our website, data is automatically collected from the computer system of the visiting computer, such as information about the browser type and version used, the
operating system, the Internet service provider, the IP address (shortened) and the date and time of access. Our website also uses Google Analytics, a web analytics service provided by Google Ireland Limited (hereinafter: Google). Google Analytics uses cookies (see point 3.). The information generated by the cookie about the use of our website (including the shortened IP address) is usually transmitted to a Google server and stored there. Google Analytics is used on our website exclusively with the extension "_anonymizeIp()". This extension ensures the anonymization of the IP address by shortening it and prevents a direct link between the IP address and a specific person. As a rule, Google truncates the IP address within the member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and truncated there. The IP address transmitted by the browser as part of Google Analytics will not be merged with other Google data. On behalf of Conventive, Google will process the above information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage to Conventive. Google guarantees to maintain an adequate level of data protection on the basis of the standard contractual clauses. The data sent and linked to cookies, user identifiers (e.g. user ID) or advertising IDs are automatically deleted after 50 months at the latest. Data that has reached the end of its retention period is automatically deleted once a month. You can prevent the collection of data by Google Analytics by adjusting the cookie settings on our website accordingly. You can also object to the collection and storage of your IP address and the data generated by cookies at any time with effect for the future. The corresponding browser plugin can be downloaded and installed via the following link:

https://tools.google.com/dlpage/gaoptout. You can also prevent the collection of data by Google Analytics on our website by clicking on this link. An opt-out cookie will then be set to prevent the future collection of data when you visit this website. Further information on data processing by Google, setting and objection options, can be found in Google's privacy policy (https://policies.google.com/privacy) and in the settings for the display of advertisements by Google (https://adssettings.google.com/authenticated). Individualized subpages are created for some of the events we plan. For this purpose, we use software from Wix or (in some cases) Jimdo GmbH, Strese-mannstraße 375, 22671 Hamburg, Germany (hereinafter: Jimdo). When you visit the subpages created using Wix or Jimdo, the same data is processed as when you visit our website. Wix and Jimdo act as our processors in this respect and collect, store and process data exclusively on our behalf and on our instructions. The processing of personal data by Jimdo takes place in the territory of the European Union, that by Wix takes place in the territory of the European Union, Israel or in a third country, in its territory or in one or more specified sectors within that third country, for which the European Commission has decided that it ensures an adequate level of protection. Such processing and transfer takes place in accordance with the Data Processing Addendum - Users ("DPA"). The legal basis for data processing within the scope of our website is our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR in the analysis and optimization of our website and the adaptation of our content to customer wishes and user behavior. The interests of our customers and users are adequately protected by anonymizing their IP addresses.

3. Cookies

Our website uses cookies. These are small text files that are stored on your end device with the help of the browser. They do not cause any damage. We use cookies to make our website more user-friendly. Some cookies remain stored on your end device until you delete them. Cookies enable us to recognize your browser on your next visit. If you do not want this, you can set up your browser so that it informs you about the setting of cookies and you only allow this in individual cases. However, we would like to point out that if you deactivate cookies, the functionality of our website may be restricted. You can find more information about the cookies we use in our cookie policy.

4. Contact form

If you contact us via the contact form on our website or by e-mail, the data you provide (first name, surname, title, e-mail address, etc.) will be stored by us for a maximum of six months to process your request and for any follow-up questions. We will not pass this data on to third parties without your consent. The legal basis for the processing of the disclosed data is the implementation of pre-contractual measures pursuant to Art. 6 para. 1 lit. b GDPR.

5. Newsletter

With the newsletter offered on our website, we would like to inform you about upcoming events in your field of expertise. As newsletter software we use Newsletter2Go, a program of Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany (hereinafter: Newsletter2Go). Newsletter2Go acts as our processor. We have concluded a corresponding contract for commissioned data processing with Newsletter2Go.
concluded. Your data will be transmitted to Newsletter2Go when you register for our newsletter. Newsletter2Go is prohibited from selling your data and using it for purposes other than sending our newsletter. Newsletter2Go is a certified provider from the EEA area that has been selected in accordance with the requirements of the GDPR. You can find more information about Newsletter2Go at:

https://www.newsletter2go.de/informationen-newsletter-empfaenger/. If you would like to receive the newsletter offered on our website, we require your surname and an e-mail address as well as an optional salutation and first name.We use the data provided exclusively for sending our newsletter.You can unsubscribe from the newsletter at any time free of charge.Please send your request to unsubscribe to the following e-mail address: office@conventive.at.The legal basis for the processing of the data provided by you when registering for the newsletter is your consent in accordance with Art. 6 para. 1 lit. a GDPR.You can revoke this consent or your consent to receive the newsletter at any time by clicking on the unsubscribe link in the footer of the respective newsletter mailing.We will then immediately delete your data in connection with the newsletter mailing.The legality of the previous data processing remains unaffected by the revocation.

6. Event registration and account creation

Registration for events via our website is carried out using the conference management software Converia, which is provided by Converia GmbH, Kaufstraße 2-4, 99423 Weimar, Germany (hereinafter: Converia). Converia hosts the software and provides Conventive with additional services such as software maintenance and support. Converia acts as our processor. We have concluded a corresponding contract with Converia for commissioned data processing.Converia is prohibited from selling your data and processing it for purposes other than handling online registration, account creation and payment processing.You can find Converia's privacy policy here: https://www.converia.de/de/datenschutz.htmlutzerklärung.The conference management software offers you the opportunity to register for various events planned by Conventive by entering your e-mail address, title, first and last name, address, training number and optional disclosure of name affixes, company, department, address affix, activity and telephone number.The data is entered into an input mask and transmitted to us and stored via Converia.In addition, to facilitate the processing of future registrations, it is possible to register with an account by entering access data (user name, password), address data, e-mail address, shopping cart data, billing information, information on submitted contributions, temporal and spatial planning data (conference schedule), information on memberships, information on certificates (e.g. student certificate) and optionally data from a pre-registration and other custom fields data (EAV fields).The data is entered into an input mask and transmitted to us and stored via Converia.The conference management software requires the user to voluntarily consent to the processing of their personal data by ticking a box before it is stored.The legal basis for the processing of the data provided by you when registering for the event is the fulfillment of the contract pursuant to Art. 6 para. 1 lit. b GDPR. The legal basis for creating an account is your consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke this consent at any time by informing us of your revocation via one of the contact channels mentioned in point 1. We will then immediately delete your account together with the data disclosed to us in this context.The legality of the previous data processing remains unaffected by the revocation.The data required for contract fulfillment and account creation will not be passed on by us - with the exception of the data required for contract fulfillment to our tax advisor (to fulfill our tax obligations). If the registration process is canceled, the data stored by us will be deleted immediately. If a contract is concluded, all data relevant to the contractual relationship will be stored until the expiry of the tax retention period (7 years) or the end of the limitation period for contractual claims (usually 3 years).

7. payment processing

Payment processing on our website is handled by Converia.Converia acts as our processor in this regard.Various payment options (e.g. invoice/transfer, credit card, Paypal) are offered to process payments when registering for an event.Sensitive payment information is not stored in Converia.Specially certified payment service providers are used for this purpose, who process and store the sensitive data.The user is forwarded directly to the page of the respective provider.Further information on the processing of your data can therefore be found on the website of the respective payment service provider.The following data is collected during payment processing via Converia on our website: Selected payment method, invoice amount, amount paid, billing data. The legal basis for the processing of personal data in the context of payment processing via our website is the fulfillment of the contract pursuant to Art 6 para 1 lit b GDPR.
The data relevant for payment processing will be stored until the expiry of the retention period under tax law (7 years) or the end of the limitation period for contractual claims (usually 3 years).

8. rights

The GDPR provides you with the following rights, which you can assert against Conventive at any time
Right of access (Art 15 GDPR):You have the right to request confirmation from us as to whether your personal data is being processed.In addition, you have the right to request further information about the specific processing purposes, categories of personal data, recipients or categories of recipients of personal data, storage duration, the existence of a right to erasure or rectification of your personal data or to restriction of processing and the right to object, the existence of a right to lodge a complaint and all available information about the origin of your data.
Right to rectification (Art. 16 GDPR):You have the right to obtain from us without undue delay the rectification of your personal data.This right includes the rectification of inaccurate data and the completion of incomplete personal data.
Right to erasure (Art. 17 GDPR):You have the right to obtain from us the erasure of your personal data without undue delay where the grounds set out in Art 17(1)(a) to (f) GDPR apply (e.g. the purpose of the processing no longer applies) and the processing of your personal data is not necessary.
Right to restriction of processing (Art 18 GDPR):In the cases specified in Art 18 GDPR (e.g. inaccuracy of the processed personal data, unlawfulness of the processing, etc), you also have the right to demand that we restrict the processing.
Right to data portability (Art. 20 GDPR):You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used format and to request that we transmit those data to another controller.
Right to object (Art. 21 GDPR):You have the right to object at any time to the processing of your personal data that is processed within the scope of our website.
Revocation of declarations of consent (Art. 7 GDPR): You have the option to revoke any consent you have given at any time. The revocation does not affect the legality of data processing that has already taken place.
Right to lodge a complaint: You can lodge a complaint against the processing of your personal data at any time with the Austrian Data Protection Authority, Ba-richgasse 40-42, 1030 Vienna, Tel. +43 1 52152-0, e-mail: dsb@dsb.gv.at.You can also exercise your rights against Conventive in the following ways:Tel: +43 (0)664 536 11 37 Mail: office@conventive.at Letter: Conventive Kongressagentur GmbH Gartengasse 8/11, 2352 Gumpoldskirchen, Austria